Academic Terms of GCU
For NPEC authorized academic programs of Undergraduate and Graduate degrees, GCU operates on the semester system. The academic year consists of a fall and a spring semester, and summer terms. One semester hour represents one hour of class work per week or its equivalent in other forms of class performance. Each semester constitutes 15 to 16 weeks of classes, including the final exam week. In accordance with the decision of each schools faculty, term papers may be submitted in place of exams.
Course examinations are given at least twice a semester (mid-term and finals) in addition to occasional quizzes and term papers. A student whose class attendance is less than two-thirds of all the classes held is not eligible for taking the final exam. Those who have missed any final exams due to circumstances beyond their control are entitled to take make-up exams.
For ESOL Program, GCU offers The academic year consists of Spring I, Spring II, Summer Special Session, Fall I, and Fall II Quarters. One quarter hour represents one hour of class work per week or its equivalent in other form of class performance. Each quarter constitutes 8 weeks of classes including course evaluation. Course examinations or any other forms of tests are given in the instructor’s discretion. A student whose class attendance is less than two-thirds of all the class meetings is not eligible for taking the final examination and considered to be incomplete. (Please refer to Attendance section.)
Winter and Summer TermDuring these terms, regular courses as well as short-term seminars and workshops are offered. Theses courses, particularly travel seminars, are offered in various locations domestically and internationally such as New Jersey, Florida, Arizona, Israel, Turkey, Kenya, or Korea. During these special terms, carefully selected and scheduled continuing education courses are offered for community education. Enrollment for either of these terms is limited to six credit hours.
It is students’ benefit since they may enroll to these terms for the purpose of making up lost credits or adjust his/her Grade Point Average. Schedules for these terms may vary per terms and students may have access to this information at GCU’s website and other publicized material.
Registration PeriodRegular registration period is approximately 2-3 weeks prior to beginning of each semester. There is also late registration period available with certain non-refundable fee accrued. Any students who fail to register during registration period without written notification to be approved by the Office of Admissions and Record, is subject to academic dismissal, and the University takes no responsibilities of student’s status aftermath.
Through many media available for students at GCU including website(www.gcuniv.edu), publicized notice, orientation material, and calendar provided by GCU, students can vividly have detailed information on registration period.
Academic Advisement and CounselingFor any returning or new student, academic advisement with Office of Student Affairs and Academic Affairs is available at the main office during normal business hours. The session will be appointment recommended and otherwise will be done on first come first serve basis. We strongly advise all students to make an appointment to get help with registration at least 3 weeks prior to registration. Please keep in mind, during registration period, your wait time will be extremely long, and may cause delay in your registration process.
Add or Drop ClassesPlease consider all possibilities and recommendation by your counselor and your instructors before adding or dropping courses. Course Add/Drop form is available at the registrar’s office. Any added course tuition will be due the same day. Please refer to the refund policy for any refund that may incur.
** Special Note for International Students **
Please be advised that all international students should be a full time student for visa purposes at any time. Regardless of intent, unauthorized drop below minimum credit hour shall cause termination of student status; thus GCU strongly recommends 16 Credit hours to be registered to maintain student visa status.
Withdrawal PolicyAny student desiring to withdraw from the institution during the academic year is required to notify the Admission and Record office and fill out the necessary withdrawal forms (Course Withdrawal Form or F-1 Visa Status Withdrawal Application). The appropriate withdrawal forms must be submitted to the Office of Academic Affairs. Failure to comply with proper withdrawal procedures can mean the denial of future readmission.
Georgia Christian University maintains its minimum credit hours of academic enrollment at 12.
NOTE: There may be financial aid and/or academic consequences of your withdrawal. You may wish to consult with your instructor, advisor, counsel, or international student advisor prior to withdrawal. Please reference the Refund Policy for complete details.
Independent StudyStudents who have completed at least two semesters of academic work with a current average of at least 3.0 on a 4.0 GPA scale in the B.A. and M.A. degree programs may apply for independent study in order to pursue topics of special interest. Students who are enrolled in the Theological studies program are entitled to request independent studies after the first semester. The student is responsible for obtaining the instructor’s consent before registering for independent study and must submit the Independent Study form to the Admissions office including the learning contract with the instructor.
Independent studies may not be substituted for courses regularly taught and may not be used to fulfill requirements. Ordinarily no more than three credit hours may be taken as independent study per semester.
Academic DismissalA student who falls into one or more of the following categories shall be dismissed:
1. Failure to register during the prescribed period.
2. Illness requiring extensive hospitalization.
3. Violation of school regulations governing discipline and misconduct.
4. Disqualification by failure to meet all requirements of graduation.
Any student desiring to withdraw from the institution during the academic year is required to notify the Admission and Record office and fill out the necessary withdrawal forms. Failure to comply with proper withdrawal procedures can mean the denial of future readmission.
Academic MisconductAll Students are advised to refer to Assessment Policy of Georgia Christian University at www.gcuniv.edu, where Academic misconduct includes, but is not limited to the following actions.
Plagiarism: A student plagiarizes if student uses the ideas, words or work of another person as their own ideas, words or work. Plagiarism is to be distinguished from inadequate and/or inappropriate attempts to acknowledge the words, works or ideas of someone else. Plagiarism includes, but is not limited to:
- Copying unacknowledged passages from textbooks;
- Reusing in whole or in part the work of another student or persons modified or otherwise;
- Obtaining materials from the Web and submitting them, modified or otherwise, as one’s own work;
Cheating: A student is considered cheating if student does not abide by the conditions set for a particular learning experience, items of assessment and/or examination. Cheating includes, but is not limited to:
- Falsifying data obtained from surveys or similar activities;
- Copying the answers of another student in an examination or allowing another students to copy answers in an examination;
- Taking unauthorized materials into an examination;
- Sitting in examination for another student or having another person at an examination on behalf of oneself;
- Removing an examination question paper from an examination room where this is contrary to instructions;
- Improperly obtaining and using information about an examination before an examination;
- Making changes to an assignment that has been marked then returning it for re-marking claiming that it was not correctly marked.
Collusion: A student colludes when student works without the permission of the instructor with another person or persons to produce work which is then presented as work completed independently by the student. Collusion includes, but is not limited to:
- Writing the whole or part of an assignment with another person;
- Using the notes of another person to prepare an assignment;
- Using the resource materials of another person that have been annotated or parts of the text highlighted or underlined by another person;
- Allowing another student, who has to submit an assignment on the same topic, access to one’s own assignment under conditions which would give that other student an advantage in submitting his or her assignment.
Other: A student commits an act of academic misconduct when student inhibits or prevents other people’s legitimate learning or teaching. Such actions include but are not limited to:
- Any infringement of the library rules, including specifically (i) withholding books from the library in such a way as prevents other students having access to the books at the time they may need them (ii) defacing books from the library, or (iii) stealing books from the library;
- Any disruption of classes;
- Any other conduct which unreasonably impairs the rights of other persons to pursue their work, studies or research.
ReadmissionAny former student seeking admission after an absence of one to two years is required to submit a new application form. After two years of absence, students seeking readmission must complete the entire application process.
A student who has been placed on academic probation is eligible to apply for re-enrollment after one grade period following the probation. Requests for re-instatement must be addressed in writing to the Admissions Committee. All requests must be completed and submitted to the Registrar’s office at least 30 days before registration period starts. A re-admitted student would be enrolled on academic probation.
If re-admission is granted, the student must pay a re-admission fee in addition to regular tuition and fees.
TranscriptAll grades are permanently recorded on the student’s academic transcript and become a part of student scholastic record. Cumulative record sheets of all academic work done at Georgia Christian University and the cumulative academic record from other post-secondary institutions are kept permanently. The cumulative academic record includes personal identification (Name, I.D. number, date of birth, birth place, institution from which admitted, date of entrance), degree sought and conferred, and the date.
Student admission and academic records are available for inspection by the student involved, but these records are regarded as confidential and are never released to another person or institution only with a written consent of the student, and are made available only to authorized persons designated by the consent form. No transcript of a student’s record will be released until all financial obligations to Georgia Christian University have been satisfied.
Transfer students and CreditsA student transferring to Georgia Christian University from another academic institution may transfer work for which he received at least a “C” for the undergraduate level, or a “B” for graduate level. In addition to the minimum grade level on transfer work, each course transferred must apply to the student’s program of study. Georgia Christian University reserves the right to accept or reject credits or degrees from any non-accredited institution. It is the policy of Georgia Christian University that the last 30 semester hours (10 courses) of regular course work must be done with Georgia Christian University.
** Special Note for International Students **
Any international student who seeks the enrollment at GCU are recommended to take the following steps to complete transfer process;
(a) Fill out Transfer Clearance Form at GCU and submit all required documentations for admissions. (The application forms are available at 646 Exchange Place, Lilburn, GA. 30047)
(b) The applicant shall submit the Transfer Clearance Form to his/her previous institution.
(c) The previous institution fills out the necessary information on the form and return to GCU by fax at 770-279-0308.
(d) GCU conducts asked process to validate the admission per student.
Any international student of GCU who seeks the enrollment at another institution are recommended to take the following steps to complete transfer process;
(a) Visit the institution and receive counsel from International Student Advisor of the institution to take due process for admissions.
(b) The school official remits Transfer Clearance Form and Transfer Acceptance Letter per student via fax at 770-279-0308.
(c) GCU’s International Student Advisor in his/her discretion, decides whether the applicant is eligible for transfer, and submits the complete Transfer Clearance Form and electronically releases the applicant to designated educational institution.
ScholarshipCertain limited scholarship funds are available. These funds are granted to students on the basis of need and availability. Students in need of financial assistance should submit a Tuition Assistance Application Form to the Academic Standing Committee of GCU. The application form may be obtained at the Admissions Office. The Academic Standing Committee coordinate all student financial aid and scholarship programs in consultation with the Office of Student Affairs.
Following is the list of established scholarships and financial assistance programs:
1. President’s Scholarship
2. Board of Director’s Award
3. Academic Achievement Scholarship
4. Senior Citizen Tuition Assistance
5. Spousal Tuition Assistance
6. Tuition Assistance for Ministers
7. Tuition Plan for Legal Aliens or US Citizens
For local or permanent residents or citizens of the United States, applications for federal financial aid in the form of PLUS, subsidized, and unsubsidized loans may be obtained from the Office of Student Affairs. Citizens or permanent residents may also qualify for federal Pell Grants which do not require repayment. However, be sure that you understand the difference between a grant (you are not obligated to repay) and a loan (you must repay after graduation or termination of studies). If you have any further questions concerning financial aid, you may call the Office of Student Affairs at GCU or the Georgia Student Finance Commission at 1-800-414-3080 or the US Department of Education at 1-800-433-3243.
Financial PlanningAll registration and tuition fees are due and payable at the time of registration. We encourage all students to pay all fees in full at registration.
It is preferable for all tuition and fees to be paid at the time of registration. If this is not possible, a deferred-payment plan is available. This plan provides a way to defer payment up to 50% of the University and Seminary bill. It is necessary to pay at least 50% at registration, and the remaining balance may be paid in maximum two equal installments (please refer to tuition and fees of this catalogue for further detailed information on fees involved). These installments are due on the 15th of each month for three months.
INSTALLMENT PAYMENT PLAN
To encourage general education for students who are suffering from financial difficulties, GCU offers Installment Payment Plan. The applicant may submit policy agreement at the time of registration for 2 or 3 installments. Additional fees may be charged to student’s account depending on the plan.
Tuition may be refunded as scheduled below (Usually fees are not refundable). Not attending classes students have registered for do NOT constitute formal withdrawal. Written notification of withdrawal must be submitted to the Office of Business Affairs by the scheduled time shown to be entitled to any refunds:
Students will receive refunds for overpayments and/or withdrawal from classes. Students will not receive refunds on late fee charges, any administrative charges, any private scholarships, late payment fees, application fee, I-20 fee, and penalty for non payment or default payment fees. The President may consider refunds on an individual basis where personal emergency or extreme hardship is involved.
During or prior to the first week of classes 100%
During the second week of classes 95%
During the third week of classes 90%
During the fourth week of classes 85%
During the fifth week of classes 80%
During the sixth week of classes 75%
During the seventh week of classes 70%
During the eighth week of classes 65%
During the ninth week of classes 60%
After the ninth week of classes No Refund
* International students studying on university-sponsored F-1 visas are ineligible for a complete refund. Students submitting written notification of the intent to withdraw, during or prior to the first week of class, will receive the full tuition minus a non-negotiable $500 administrative fee.
* For domestic students, refunds will be available with 14 days of withdrawal. For international students, it will take 3 to 6 months to complete the process.
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